Work Arrangement: Fully remote—work from anywhere

Job Type: Full-time

Salary Range: Up to $1,700 per month, based on experience

Work Schedule: 40 hours per week, Monday to Friday, 9 AM to 5 PM Pacific Time

Locations: Remote

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the Company:

Join a cutting-edge podcast media company that connects with top industry leaders and offers valuable insights into the world of venture capital, innovation, and business growth. Be part of a team dedicated to sharing knowledge and advancing professional excellence.

Role Overview:

The Podcast Coordinator will report to the CEO. They will help in supporting various operational activities, ensuring smooth execution of tasks, and enhancing overall efficiency. You will need to be a detail-oriented individual with excellent English writing skills, who can follow instructions closely, manage multiple priorities effectively, and execute tasks with precision.

Your Impact:

Your contributions will directly enhance the efficiency of our operations, support the successful execution of events and webinars, and ensure smooth sales and CRM processes. Your role will be pivotal in maintaining high standards of organization and communication across the team.

Key Responsibilities:

1. General Administrative Support

• Organize and manage calendars, schedule meetings, and ensure timely communication across the team and with external stakeholders, especially podcast guests.

2. Operational / Project Management Support

• Maintain and manage data, processes, and systems efficiently. Offer cross-functional support for various operational tasks.
• Webinar Series & Online Conference Programming:
• Conduct research for programming and content.
• Add personalized touches and attention to detail in all preparations.
• Confirm participant bios and pictures.
• Conduct and Complete Pre-programming task planning.
• Manage RSVP invitations and confirmations.
• Focus on achieving commitments from guests and creating contingency plans.
• Tailor communications and materials as needed.
• Podcast background research and putting together researched material

3. Sales and CRM Support

• Provide backend support for sales operations, including CRM management and updates.
• Deliver polite and effective communication with leads and connections to foster positive engagement and potential business opportunities.

Requirements

Must-Have:

• Proven experience providing support in the production of podcasts, webinars, virtual courses and other similar formats.
• Experience in providing executive support to US startup founders/executives.
• Strong written & spoken English communication skills, with excellent grammar.
• Proficient in Slack, email tools, and CRM tools (Zoho).
• Proficient with website & content management tools (Google Forms, WordPress, Squarespace, Zapier).
• Proficiency in streaming and podcasting platforms & tools (OpusClip, Streamyard, Zoom, Youtube, etc.).
• Strong organizational skills and meticulous attention to detail
• Quick learner with the ability to work independently and manage multiple tasks efficiently.
• Agile, adaptable, and tech-savvy, with strong problem-solving skills across departments.
• Collaborative team player with excellent communication, interpersonal skills, and a proactive attitude.

Benefits

Compensation Package:

Competitive Salary: Up to $1,700 per month, based on experience and skills

Remote Work: Fully remote—work from anywhere

Generous PTO: Ample paid time off to rest and recharge

Health Coverage: HMO coverage after 3 months for full-time employees

Direct Mentorship: Grow through guidance from international industry experts

Learning & Development: Ongoing access to resources for professional growth

Global Networking: Work and connect with professionals around the world

Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process:

• Application
• Screening
• Top-grading Interview
• Skills Assessment
• Client Interview
• Job Offer
• Client Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.